Audit Report Settlement of Audit Paras
Old outstanding paras:
a)
Para
involving recovery
b)
Procedural
para
Settlement of old
outstanding paras
Para involving recovery:
It is must to effect
recovery whatsoever smaller amount it may be.
For recovery of income
tax, individual submit ITNS challan 280 correctly
filling the Assessment Year and Financial Year to which the recovery relates to
bank and submit copy of challan.
For other recoveries, get the amount deposited
through challan and submit verified and attested copy.
For irrecoverable recovery,
obtain sanction to write off losses citing concrete reasons from Competent
Authority.
Settlement of old
outstanding paras
Procedural paras:
Furnish reply and show
compliance to Current Audit to verify that instructions have been complied
with/ deficiencies have been rectified/proper record has now been maintained.
(Spot Verification)
Show ex-post-facto
approval of the competent authority for regularization of irregular
expenditure/expenditure incurred beyond power.
Recovery pointed out in
Current Audit
- Not to effect recovery on the basis of Audit Memo
issued by the Audit Party in case of recovery of Pay Fixation or if any
representation submitted by an employee or if any employee not satisfied
with observation.
- Representation should be submitted to DCA, DoE
for scrutiny and for onward submission to Dte. of Audit for consideration.
Recovery pointed out in
Current Audit
3. Effect recovery only after receipt of Audit
Report.
4. Effect recovery, if
there is no doubt about accuracy and correctness like short recovery of DGEHS
or Licence fee or LTC fully supported by Rules for Spot settlement of Memo.
IMPORTANT WEB SITES TO
UPDATE KNOWLEDGE
REFERENCE BOOKS
1) Receipts and Payment
Rules, 1983
2) General Financial Rule,
2017
3) Swamy’s Handbook-2019/
Bahari
Handbook 2019/
Nabhi’s REFERENCER 2019
NEW DEVELOPMENTS
1. PROCUREMENT THOUGH GOVERNMENT
e MARKETPLACE (GeM) IS MANDATORY VIDE RULE 149 OF GFR vide FD O.M
dated 26/04/2017.
2. RELAXATION - IF
DEPARTMENTS FACE ANY PROBLEM FOR PROCUREMENT OF ITEMS AVAILABLE ON GeM, FOLLOW
STANDARD METHODS OF OBETAINING BIDS/TENDER PROCESS AS PER GFR, VIDE
FD.OM.DATED:-24/08/2017
3. EMPLOYEES FOR PAY LEVEL IN PAY MATRIX IN 9 (GRADE PAY:-5400) AND ABOVE ENTITLED FOR AIR TREVEL VIDE M/F OM, DATED:-10/07/2017 AND FD ENDORSEMENT DATED:-19/07/2017 ON TA
4. ADVANCE UPTO 12 MONTHS OF PAY OR ¾ OF THE
AMOUNT OF CREDIT AT GPF PERMISSIBLE (COMPETENT AUTHORITY - HOO) vide DoPT O.M
No.3/2/2017-P&PW(F)(i) dated 07/03/2017.
5. WITHDRAWL FOR EDUCATION/OBLIGATORY EXPENSES/ ILLNESS UPTO 12 MONTHS OR ¾ AMOUNT AT GPF PERMISSIBLE, 90% FOR HOUSING RELETED PURPOSE (CA-HOD) vide DoPT O.M No.3/2/2017-P&PW(F)(ii) dated 07/03/2017.
6. NO DOCUMENTORY EVIDENCE
REQUIRED FOR WITHDRAWL/ADVANCE FROM GPF, SIMPLE DELERATION IS SUFFICIENT.
7. CHILDREN EDUCATION ALLOWANCE WILL BE Rs.2250/- P.M, AND REIMBURSEMENT ONCE A YEAR, AFTER COMPLITION OF THE FINANCIAL YEAR, CERTIFICATE FROM HOI IS SUFFICIENT.
8. FAMILY PLANNING
ALLOWANCE DISCONTINUED W.E.F. 01/07/2017
VIDE M/F OM NO.F.No. 12(4)/2016-EIII.A
DATED 7TH JULY, 2017.
9. TRAVEL BY PREMIUM TRAINS/PREMIUM TATKAL TRANS/SUVIDHA TRAINS IS NOW ALLOWED ON LTC AND TATKAL CHARGES SHALL ALSO REIMBURSABLE ON LTC W.E.F. 1/7/2017.
10. FLEXI FARE APPLICABLE
IN RAJDHANI/ SHATABDI/DURONTO TRAINS SHALL ALSO BE ADMISSIBLE FOR THE JOURNEY
PERFORMED BY THESE TRANINS ON LTC. THIS IS NOT APPLICABLE FOR REIMBURSEMENT IF
NON ENTITLED OFFICER TRAVEL BY AIR.
11. In case of non-entitled Government servants travelling by air on LTC and claiming entitled rail fare, the condition of booking the air tickets through authorised travel agents may not be insisted upon vide DOPT OM No. 31011/5/2014-Estt(A.IV) dated 21/08/2017.
12. Payment of Headquarters Special Pay/Special Allowance is discontinued from the salary of the month of July, 2017 vide DOPT OM No. 2/12/2017-Estt.(Pay-II) dated 14/08/2017.
13. Festival Advance,
advance of TA on transfer abolished w.e.f. 07/10/2016.
14. All employees irrespective of pay, eligible for computer advance up to Rs.50,000/- or actual price, whichever is less. It will be allowed maximum 5 times in the entire service. Further, Motor Car advance and Motorcycle / Scooter / Moped Advance discontinued w.e.f 07/10/2016 vide M/F, Deptt. of Exp. O.M No. 12(I)/E.II(A)/2016 dated 07/10/2016.
15. LTC claim to be allowed in case of journey by private transport/own arrangement (If public transport available admissible as per entitlement, if no public transport available i.e. Private taxi for a maximum limit of 100 Km admissible as per entitlement vide DoPT OM no. 31011/3/2015-Estt.(A.IV) dated 09/02/2017.
16. For Medical Facilities: Income limit for dependency increased to Rs. 9000 + Dearness relief thereon, w.e.f. 08/11/2016.
17. Medical Advance to be
allowed up to 90% of package rates/estimated expenditure.
18. Hearing impaired
employees having loss of 60 decibels or
more also eligible for Transport allowance at double rates.
19. Full reimbursement as per the entitlement allowed for journey(s) performed on LTC by the family members from any place in India to Headquarters/place of posting of the Government servant and back. When such journey is performed from the Home Town, the LTC shall be counted against ‘Home Town’ LTC and in case the journey is from any other place in India, then it shall be counted against ‘Any place in India’ LTC vide DoPT OM no. 31011/5/2015-Estt.A-IV dated 31/10/2017.
20. Government employees in the pay level of 14 and above (Grade Pay Rs.10000/- and above) shall be entitled for air travel in Business/club class for the purpose of LTC. vide DoPT OM No.31011/8/2017-Estt.A-VI dated 18/01/2018.
21. Claim of a Govt. servant to Travelling Allowance/ Daily Allowance Tour/ Transfer/Training/ Journey on Retirement, is forfeited or deemed to have been relinquished if the claim for it is not preferred within 60 days (earlier time limit was one year) succeeding the date of completion of the journey vide M/F OM No. 19030/1/2017-E.IV dated 13/03/2018.
22. In case Govt. Employee avails free boarding and lodging on Tour, No Daily Allowance (DA) is admissible vide M/F, Department of Expenditure OM No. F.No. 19030/1/2017-E.IV dated 01/02/2018.
23. LTC may be availed while an employee is on Child Care Leave (CCL)/ employee on CCL may be permitted to leave HQ with prior approval/ may also proceed on foreign travel provided clearances from appropriate competent authorities vide DOPT OM No. 13018/6/2013-Estt(I) dated 03/04/2018.
24. Children below the age of 5 years are not charged for rail journeys, no reimbursement shall be made in respect of the air journey performed by children, aged less than 5 years, of the Government servants who are not entitled to travel by air on LTC. this provision shall not be applicable for the segments where the air journey has been allowed to the non-entitled Government servants and their families under the special dispensation scheme, existent from time to time vide DOPT OM No. 31011/3/2016-Estt A-IV Dated 16/05/2018.
25. Grant of special increment in the form of personal pay to Central Government Servants for participation in sporting events and tournaments of National or International importance: Rates of personal pay has been revised w.e.f. 01/07/2017 vide DoPT OM no. 6/1/2017-Estt-(Pay-I) dated 11/06/2018.
26. Consolidated instructions have been issued for reimbursement of Children Education Allowance (CEA) and Hostel Subsidy vide DoPT OM No.A-27012/02/2017-Estt.(AL) dated 17/07/2018.
- Further, procedure for claiming a reimbursement
has also been simplified.
27. Employees who were appointed to posts prior to 01.01.2006 and whose pay, as fixed in the revised pay structure as on 01.01.2006 lower than the prescribed entry pay for direct recruits of that post, shall not be less than such entry pay w.e.f. 01.01.2006. Employees who were appointed to such posts by way of promotion on or after 01.01.2006 and whose pay, happens to be lower than the said entry pay, shall also not be less then such entry pay from the date of their promotion taking place on or after 01.01.2006. vide M/F O.M. No. 8-23/2017-E-IIIA dated 28/09/2018. and F.D endorsement dated 06/11/2018.
28. Guidelines for procurement of Computer Hardware, Software and Computer Accessories etc. amended vide I.T. Deptt. order no. 1/2019 dated 30/01/2019. Clearance for standard technical specifications from I.T. Deptt. not required.
29. Amount of Cash Handling Allowance revised w.e.f. 01/07/2017 vide DoPT O.M. No. 4/6/2017-Estt.(Pay-II) dated 18/01/2019 and F.D endorsement dated 28/03/2019.
30. Incentive for acquiring for fresh higher qualifications
in the 7th CPC, one time lump-sum rates (like Ph.D/ PG Degree/
Degree has been revised DoPT O.M No. 1/5/2017-Estt(Pay-I) dated 15/03/2019 and
F.D. endorsement dated 24/04/2019.
31. Rule 149 Government e-Marketplace amended vide M/F O.M. No. 1/26/2018-PPD dated 02/04/2019.(main point)
- Up to Rs.25,000/- through any of the available
supplier
- Above Rs.25,000/- and upto Rs.5,00,000/- through
GeM seller having lowest price of at least three OEM’s.
- Above Rs.5,00,000/- after mandatorily obtaining bids.