Time Management and Planning TIME MANAGEMENT IS THE PROCESS OF PLANNING AND EXCERCISING CONSCIOUS CONTROL OF TIME.
Time Management and Planning
Time Management and Planning TIME MANAGEMENT IS THE PROCESS OF PLANNING AND EXERCISING CONSCIOUS CONTROL OF TIME SPENT ON SPECIFIC ACTIVITIES, ESPECIALLY TO INCREASE EFFECTIVENESS ,EFFICIENCY AND PRODUCTIVITY.
 |
| Time Management and Planning |
TIME MANAGEMENT IS THE PROCESS OF ORGANISATION AND PLANNING , THAT IS HOW TO DIVIDE YOUR TIME BETWEEN SPECIFIC ACTIVITIES.
GOOD TIME MANAGEMENT ENABLES YOU TO WORK SMARTER – NOT HARDER SO THAT YOU GET MORE DONE IN LESS TIME , EVEN WHEN TIME IS TIGHT, AND PRESSURES ARE HIGH .
- Every one of us has such a wonderful bank , its Name is T-I-M-E
- Every day it credits with you with 86,400 seconds.
- Every Night it write off as ,lost, whatever of this you have failed to invest to good purpose.
Invest it so as to get from it the uttermost health , happiness and success.
To realize the value of time ask a daily laborer whom has large family to feed.
To realize the value time , ask a person whom has missed the plane , train or bus by one minute delay .
Time and Task Management
it's important to make sure we're clear on the differences between time and task progress. Time is the actual number of hours you spend working on a specific task. This is what you fill out on your timesheet, to capture the number of hours you spent on different things during your work week.
TIME MANAGEMENT MATRIX- Relation ship of Time and Task
Time Management and Planning
Benefits Time Management-
- 1. Never Miss on Deadlines
- 2. Enhanced Quality of Work
- 3. Increased Productivity and Efficiency
- 4. Decreased Procrastination
- 5. Lowered Anxiety and Stress
- 6. Greater Quality of Life
- 7. Career Growth and Opportunities
- 8. Adequate Time for Leisure and Recreational Activities
- 9. Better Decision Making
- 10. More Learning Opportunities
- 11. More Self-discipline
- 12. Greater Spontaneity
- 13. Helping You Stand Out
- 14. Manage Interruptions and Overcome Distractions
- 15. Focus on Priorities
- 16. Fewer Problems and Less Rush
- 17. Feeling Accomplished & Self-Confident
- 18. Less Team Conflicts
Benefits of Time Management
- Greter Productivity and efficiency
- A better professional reputation
- Less stress
- Increased opportunities for advancement
- Greater opportunities to achive important life and career goals
- IF Not Time Managed
- Missed deadlines
- Inefficient work flow
- Poor Work Quality
- A Poor professional reputation and a stalled career.
- Higher stress levels
Increased Employee Productivity- With a good time management system, employee productivity will go up –helping to increase profitability.
Allows You to Prioritize for Maximum Results- According to the Pareto Principle, or, the 80/20 rule, 80 percent of our results come from 20 percent of our actions.
Improves Accountability-
Helps Workers to Reach Their Objectives-Without clear goals and solid plans, worker motivation will dwindle. Make sure your team has clear objectives, and incentives to reach them.
Common Time Management Mistakes That Are Slowing You Down= Challenges in modern scenario
- 1.Failing to Priortize
- 2.Starting your day later
- 3.Ineffectively scheduling your task
- 4.Procrastinating- Making excuses for not getting work done
- 5.Failing to manage distractions
- 6.Multitasking
- 7.Being Busy vs Being Effective
- 8.Being a Perfectioniest
- 9. Skipping Breaks
Goal Setting
Goal setting involve , development of an action plan designed to motivate and guide a person or group towards a goal ,Goal setting is a major component of personal development and Time Management
- WHY GOAL SETTING
- Introducing SMART Goals
- S M A R T
- SPECIFIC
- MEASURABLE
- ATTAINABLE
- RELEVANT
- TIME BOUND
- SMART goals are:
- Measurable: With specific criteria that measure your progress towards the accomplishment of the goal
- Achievable: Attainable and not impossible to achieve
- Realistic: Within reach, realistic, and relevant to your life purpose
- Timely: With a clearly defined timeline, including a starting date and a target date. The purpose is to create urgency.
SMART Goal – Specific
Goals that are specific have a significantly greater chance of being accomplished. To make a goal specific, the five “W” questions must be considered:
- Who: Who is involved in this goal?
- What: What do I want to accomplish?
- Where: Where is this goal to be achieved?
- When: When do I want to achieve this goal?
- Why: Why do I want to achieve this goal?
For example, a general goal would be “I want to get in shape.” A more specific goal would be “I want to obtain a gym membership at my local community center and work out four days a week to be healthier.”
SMART Goal – Measurable
A SMART goal must have criteria for measuring progress. If there are no criteria, you will not be able to determine your progress and if you are on track to reach your goal. To make a goal measurable, ask yourself:
- How many/much?
- How do I know if I have reached my goal?
- What is my indicator of progress?
For example, building on the specific goal above: I want to obtain a gym membership at my local community center and work out four days a week to be healthier. Every week, I will aim to lose one pound of body fat.
SMART Goal – Achievable
- A SMART goal must be achievable and attainable. This will help you figure out ways you can realize that goal and work towards it. The achievability of the goal should be stretched to make you feel challenged, but defined well enough that you can actually achieve it. Ask yourself:
- Do I have the resources and capabilities to achieve the goal? If not, what am I missing?
- Have others done it successfully before?
- A SMART goal must be realistic in that the goal can be realistically achieved given the available resources and time. A SMART goal is likely realistic if you believe that it can be accomplished. Ask yourself:
- Is the goal realistic and within reach?
- Is the goal reachable given the time and resources?
- Are you able to commit to achieving the goal?
- A SMART goal must be time-bound in that it has a start and finish date. If the goal is not time constrained, there will be no sense of urgency and motivation to achieve the goal. Ask yourself:
- Does my goal have a deadline?
- By when do you want to achieve your goal?
10 Tricks to improve your performance at Work
- 1 – Set Mile stone , setting both personal and professional goals
- 2 - Organize , plan and Prioritize – Break down big projects into small task, never forget that in order to be able to prioritize tasks, you must learn how to say no.
- 3 - Stay focused and avoid Distractions- Distractions are productivity number one enemy.
- 4.- Manage interruptions
- 5 –Do one Thing at a Time ( Don’t Multi task)
- 6- Don’t leave things unfinished- Make it habit of recording every project and complete and reward yourself for them.
- 7- Read Something new every day-Try to read atleast one relevant article regarding the industry you are inserted every day.
- 8-Communicate Effectively- Talk to your colleagues , listen what they have to say
- 9-Acknowledge your weak spots- The great thing about acknowledging your weak spots is identifying easy improvement opportunities
- 10- Take a Break when you need one- Admitting you need a break is not a weakness, it just means you are aware of your limitations.
Cascading Plans
- The Strategy cascading process enables you to break large goals into Sub-Objective and distribute them to leaders and team at next level.
- Leaders in turn break objectives into plans and tactics until the smallest most actionable penetrate the entire organization.
3 must-know tips for effective cascading goals
1. Get real about your goals
Don't overload your performance management process with too many organizational goals — but don't force autonomous departments to adopt one blanket goal, either.
Think about the top 3 things you really want to achieve and be SMART (e.g., Specific, Measurable, Achievable, Realistic and Time-Based) about how you set out to achieve them at every level of your cascading goal process.
2. Check your alignment
Alignment is key. Rather than investing all your energy at the front-end (setting up a strategic top-level goal and then walking away), give each department and employee some autonomy in setting the goals that make the most sense for them.
Make sure everyone is completely clear on what tasks are assigned to each goal, then set firm deadlines, performance metrics, and dates and reminders for check-ins.
3. Always follow up
Creating a strategic goal may feel like a lot of work for your CEO, but it's nothing compared to the burden your employees will feel if they don't have the tools and support they need to achieve those goals.
Always align goal reviews with performance reviews and make it a point to ask your people if they're getting the resources they need (including training, mentorship, and clear and specific feedback) in order to keep moving toward their goals.
80/20 Rule. To Achieve more with lesss
Personal Success 80/20 Rule. The 80 20 rule is one of the most helpful concepts for life and time management. Also known as the Pareto Principle, this rule suggests that 20 percent of your activities will account for 80 percent of your results. This being the case, you should change the way you set goals forever.
The Pareto Principle is a concept that suggests two out of ten items, on any general to-do list, will turn out to be worth more than the other eight items put together.
How To Apply The 80 20 Rule To Goal Setting
First, take a piece of paper and write down ten goals. Then ask yourself: If you could only accomplish one of the goals on that list today, which one goal would have the greatest positive impact on your life?
Then pick the second most important goal. What you’ll find is, after you complete this exercise, you will have determined the most important 20 percent of your goals that will help you more than anything else.
You should continue to work at those goals that you’ve chosen as the most valuable all the time.
The Art of Multitasking
Multitasking is defined as performing two or more tasks simultaneously. It can also involve switching from one task to another or performing a number of tasks in rapid succession. All humans multitask on daily basis, whether at home, school or in the office
HERE IS WHAT I DO TO BE MORE EFFICIENT:
Check emails at set times during the day and set follow up flags for emails that can be handled later
Turn off incoming notifications on my social media – they can wait until a break or lunch
Guard my time from pointless meetings
Be more disciplined when working on something to give it the attention it needs
I believe there will always be a need to be a “multitasker”; but unless you are efficient, it doesn’t matter how many tasks you can work on at once if you cannot bring any to completion, or the work you produce is of low quality.
My goal is to be a great Time Manager rather than a great multitasker.
Tags
Government Rules